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Home » Announcements » Announcements CCHOA » CCHOA Budget Planning Schedule 2018-19

Announcements

CCHOA Budget Planning Schedule 2018-19


2/23/2018

 

Coronado Cays Homeowners Association 2018-19 Fiscal
Year Budget Schedule


Shaded Dates are Public Budget Meetings – Property
Owners are encouraged to attend! – Dates are subject to change


 

Day/Date

Time

Place

Who

Reason/Description

Fri, Jan. 16, 2018

Regular  Budget
& Finance Committee Meeting

 

9:00a

Admin Bldg Conf. Room

Controller, GM, Budget & Finance

Committee

Discuss budget process, schedule, Budget
Direction Memo
format, content and supplemental information. 6-month
financial statements and estimated year-end reports will be reviewed.

 

 

 

 

 

 

Thur, Jan. 25,  2018

Open Session Board Meeting

 

Public Budget
Meeting # 1

12:30p

Public
Budget Meeting # 1

Grand Caribe Meeting Room

Controller, Board & GM

Board gives management draft Budget Direction Memo and instructs staff to begin budget
process. Selection
of Reserve Specialist by Board. 
Public
Q&A concerning budget process and public meeting dates.

 

 

 

 

 

Fri, Jan. 26, 2018

Regular Manager Meeting

11:30a

Admin Bldg Conf. Room

Managers, GM

Discuss process, schedule, and guidelines. Discuss Reserve Study
review or onsite process with managers.  
Assign managers tasks to update their departmental Reserve Assets
(cost basis, remaining useful life)

 

 

 

 

 

 

Tue, Jan. 30, 2018 Special Manager Meeting

10:00a

ALL
Managers

Admin Bldg Conf. Room

Managers

Discuss 2017-18 Reserve spending, painting schedules & special
projects. Review departmental reserve
updates from managers (update cost basis & remaining useful life for all
departmental assets.

 

 

 

 

 

 

Tues. Feb 7-13, 2018

Reserve Specialist Onsite or Review
via Teleconference

As Req.

Admin Bldg Conf. Room

Controller, GM, Managers

Provide reserve specialist with manager reserve asset updates
beforehand.

 

 

 

 

 

Thur, Feb. 22, 2018

Open Session Board Meeting

 

Public Budget
Meeting #2

 

2:00p

 

Public
Budget Meeting # 2

Grand Caribe Meeting Room

Board, Budget Committee, & Managers will be available for Q&A

 

Discuss budget process, schedule, Budget
Direction Memo
content, budget considerations, Reserve Study
considerations and supplemental information. Public comments and various committee “wants & needs”
suggestions welcomed for consideration.
 Board announces dates of further public
budget meetings and budget schedules.

 

 

 

 

 

Thur, Mar. 8, 2018

Special Manager Meeting

11:30a

Admin Bldg Conf. Room

Managers

Review 8 mo. Actuals vs. Budget to estimate year-end report and draft
of 2018-19 operating budget. Review Dept. Operating Expenses. Review wages
and staff template requirements. Review expense line items and outside contract needs. Review committee budget requests for
special project costs. Review reserve
project spending and progress YTD.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Day/Date

Time

Place

Who

Reason/Description

Mar. 9-16, 2018

As Req.

 

Directors, Staff

Staff reviews operating and reserve expenses in detail with each
Village Director for adjustments and modifications. Staff recommended budget final draft will
then be completed

 

 

 

 

 

Thur. Mar 22, 2018

Open Session Board Meeting

Public Budget
Meeting #3

 

2:00p

 

Public
Budget Meeting # 3

Grand Caribe Meeting Room

Board, Budget Committee, & Managers will be available for Q&A

 

Member and all committee Budget Discussions, (All will have
opportunity to discuss needs & wants), Finance
Committee, Board of Directors representatives and Managers
will be available for Q&A.

 

 

 

 

 

Apr. 10-13, 2018

As Req.

 

Directors, Staff

If needed each Village Director meets
with GM, Controller and Managers to review, modify and finalize each Village
budget. Common Administration budget
meeting is also held.

 

 

 

 

 

April 17, 2018

10:00 a

Admin Bldg Conf. Room

Budget Committee, Controller, GM

Final Budget – Finance Committee
meeting prior to budget approval by Board.

Thur. Apr 26, 2018

Open Session Board Meeting

Public Budget Meeting # 4

 

2:00p

Public
Budget Meeting #4

Grand Caribe Meeting Room

Board, Budget Committee, & Managers will be available for Q&A

 

GM and Budget & Finance Committee presents Final budget to Board
of Directors for their approval.

 

Board adopts budget and
sets assessments for fiscal year 2018-19

 

 

 

 

 

Tues. May 1, 2018

 

 

Print Shop

Budget final proof approved and
delivered to printers.

 

 

 

 

 

Friday May 11, 2018

 

 

Admin Office, Print Shop

Deadline to mail budgets, annual policy statements and Civil Code disclosures to members.

 

 

 

 

 

Thurs. May 17, 2018

 

 

 

Send info to print shop for new coupon
books

 

 

 

 

 

Fri. June 8, 2018

 

 

 

Deadline to deliver annual budget,
disclosures and coupon books to owners.

 

 

 

 

 

Thur. June 14, 2018

 

 

 

Deadline for year-end spending. All vendors to have all outstanding 2017-18
invoices to accounting office

 

 

 

 

 

Thur. June 21, 2018

 

 

 

Final 2017-18 Fiscal Year check run

 

 

 

 

&nb, sp;

Sun. July 1, 2018

 

 

 

New Fiscal Year